Academic Fieldwork Coordinator, Occupational Therapy Program

February 2, 2023
Priority Deadline to Apply:
April 21, 2023
Keck Graduate Institute

Position Description

Keck Graduate Institute (KGI), in partnership with the national search firm, Scott Healy & Associates, invites applications and nominations for the position of Academic Fieldwork Coordinator (AFWC), Occupational Therapy Program. The AFWC provides the occupational therapy program with management and administration of the fieldwork program. As a full-time faculty member, the AFWC procures fieldwork sites, provides development to fieldwork educators, and monitors student fieldwork progress.  The AFWC ensures the OTD program’s compliance with ACOTE fieldwork requirements and works closely with KGI’s Office of Experiential Education, reporting directly to the OTD Program Director. Together the Institute seeks to build an inclusive program that can engage the interests of a diverse population.

Essential Functions and Responsibilities:
Individuals must possess knowledge, skills and abilities to successfully perform the essential function of the position, or be able to explain or demonstrate how the essential functions may be performed, with or without, reasonable accommodations, using some other combination of skills and abilities.

  • Ensure compliance with ACOTE fieldwork requirements.
  • Procure and develop fieldwork education sites that fit with the scope and sequence of didactic courses and curriculum design.
  • Provide development to fieldwork educators to support student learning experiences.
  • Place students in fieldwork sites.
  • Support students while on fieldwork.
  • Oversee administration of fieldwork requirements of affiliation agreements, student health records, site-specific requirements, and utilization of healthcare education management system.
  • Manage fieldwork courses.
  • Engage in service activities for the Institute.
  • Participate in scholarly activities of research and program development in collaboration with OTD faculty.
  • Demonstrate professional skills and interactions that support the mission and vision of the OTD program.


  • Doctoral degree from a United States Department of Education recognized accredited OT program;
  • Registered and licensed occupational therapist in the state of California or eligible for licensure; and
  • Minimum three years of clinical practice experience as an occupational therapist.

Required Knowledge, Skills and Abilities:
Individuals must possess knowledge, skills and abilities to successfully perform the essential function of the position, or be able to explain or demonstrate how the essential functions may be performed, with or without, reasonable accommodations, using some other combination of skills and abilities.

  • Strong attention to detail.
  • Proficient computer, online system, and web skills.
  • Strong work ethic and team-based approach to working in a high-volume environment.
  • Superior writing skills.
  • Positive, welcoming personality with demonstrated customer service experience.
  • Ability to maintain the highest level of confidentiality.
  • Ability to work comfortably, respectfully, and competently with people of diverse backgrounds.
  • Ability to handle multiple responsibilities simultaneously.
  • Available for occasional work on evenings and weekends, as event schedules may require.
  • Must possess and maintain a valid driver’s license and a driving record (as maintained by the DMV) that is acceptable to the Institute’s insurance carrier.
  • Ability to lift 30 pounds/participate in the light set-up for recruitment and on-campus events.

About The Institution

About Keck Graduate Institute:
Keck Graduate Institute (KGI) was founded in 1997 as the first higher education institution in the United States dedicated exclusively to education and research related to the applied life sciences. KGI offers innovative postgraduate degrees and certificates that integrate life and health sciences, business, pharmacy, engineering, and genetics, with a focus on industry projects, hands-on industry experiences, and team collaborations. KGI employs an entrepreneurial approach and industry connections that provide pathways for students to become leaders within healthcare and the applied life sciences.

Located in beautiful Claremont, California, Keck Graduate Institute is a member of the Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and The Claremont Colleges Services, which provides shared institutional support services. The Claremont Colleges consistently place at the top of national college rankings, including Forbes, Money, U.S. News and World Report and the Princeton Review. Each nationally recognized college has its own campus, students and faculty, and distinctive mission, and each offers top-notch curricula, small classes, distinguished professors and personalized instruction. To learn more about KGI, please visit:

About the Occupational Therapy Doctorate Program:
KGI’s Occupational Therapy Doctorate program emphasizes occupation-centered practice, innovation, leadership and advocacy, cultural responsiveness, lifestyle medicine for whole person care, research and evidence, and optimized service delivery throughout the curriculum. The KGI OTD program offers a supportive and dynamic academic work environment with an emphasis on teamwork, innovation, and active learning.

About The Community

About the Claremont, CA Community:
Located approximately 30 miles east of Los Angeles, Claremont is a prestigious community consisting of 35,000 residents and 140 acres of developed parks and tree-lined streets. The City’s development has always been closely associated with the academically acclaimed Claremont colleges: a consortium of five undergraduate and two graduate higher education institutions. The community takes pride in its rich cultural, educational and architectural heritage, as well as its small-town atmosphere. Known throughout the region for its stately and beautiful single-family homes (many of historical significance), Claremont also offers condominiums, townhouses, and apartment living to meet varied needs and lifestyles.

In balance with residential development, there are thriving commercial and major industrial centers in Claremont as well as the historical downtown "Village." The City has a well-educated, professional, and skilled labor force; quality and diversified residential areas; and excellent educational and recreational facilities. These attributes—along with progressive, well-managed City government and intense interest in community and cultural activities—make Claremont an ideal place to live and to conduct business.

Application Process

All correspondence relating to the position of Academic Fieldwork Coordinator, Occupational Therapy Program at Keck Graduate Institute should be directed in confidence to the Institute’s executive search consultant:

Cathryn Healy, Assistant Vice President
Scott Healy & Associates

A complete application should include the following:

  1. Cover Letter outlining your interest and qualifications for the position;
  2. Updated CV;
  3. Three (3) professional references with contact information, title, institutional affiliation, email address and direct phone numbers. (No references will be contacted without written permission from the candidate.)

All applications and nominations will remain strictly confidential. A public phase of the search will commence for finalists, who will be pre-notified of this phase. 

The search will remain open until the position is filled.

Keck Graduate Institute is an equal opportunity employer. It does not discriminate against qualified employees or applicants based on race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship status, age, marital status, physical disability, mental disability, medical condition, sexual orientation, military or veteran status, genetic information, or any other characteristic protected by applicable state or federal law. Equal employment opportunity will be extended to all persons in all terms and conditions of employment. KGI strongly encourages candidates from underrepresented groups to apply.