Vice President for Student Records and College Registrar

January 30, 2023
Priority Deadline to Apply:
March 17, 2023
Ivy Tech Community College of Indiana

Position Description

Ivy Tech Community College of Indiana, in partnership with the executive search firm Scott Healy & Associates, seeks a visionary leader to serve as its Vice President for Student Records and College Registrar. The Vice President of Student Records and College Registrar provides the statewide vision and leadership for the student records enterprise at Ivy Tech Community College. The position is responsible for all policy and procedures relating to student records, manages the key student records systems of the college, including those for student information, degree audit, and curricula of record, informs and implements college strategy aimed at increasing student credential attainment. In addition, the position manages key student records processes of the college, including credit for prior learning, reverse transfer, the Admissions Processing Center, the Student Records hub, National Student Clearinghouse reporting and functions as the college’s Family Educational Rights and Privacy Act (FERPA) authority.


  • Leads statewide vision and strategy and serves as the statewide College Registrar.
  • Provides leadership for processes and system support related to student records and academic information systems.
  • Leads the design and implementation of innovative technologies and processes to successfully meet statewide metrics and processes that support student retention and completion.
  • Collaborates with College leadership to develop and oversee implementation of college-wide registrar strategies.
  • Ensures compliance with applicable state and federal regulations relating to student records by recommending and overseeing policies and procedures related to access, privacy, and security of student information, with a particular regard to meeting legal requirements such as FERPA.
  • Serves as the primary resource to campus Registrars in matters relating to admissions records, registration, and student records processes and procedures
  • Provides leadership, development, and training for the campus Registrars and their staffs.
  • Oversees the management of the current student information systems relating to student and academic records (e.g. Banner, CollegeSource, Modern Campus, collegewide curriculum of record, and new systems that are developed).
  • Directs the College’s reverse transfer process.
  • Oversees coordination of National Student Clearinghouse and Parchment responsibilities, to include submission of Student Status Confirmation Reports on a regular and timely basis, response to Degree Verify inquiries, and management of the online transcript ordering solution.
  • Responds to student data requests and other required submissions from state and federal agencies, including the Indiana Commission for Higher Education.
  • The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.


  • A Master’s degree in a related field from a regionally accredited institution is required; Doctorate degree preferred.
  • Experience in higher education leadership, including in academic affairs. Experience with the management of student records required.
  • Experience with post-secondary information systems is required.
  • Experience managing multiple projects and leading others to success.
  • Record of success in delivering results.
  • Leads with integrity and inspires others.
  • Strong collaborative leadership style and a strategic and creative approach to issues.
  • Strong written and verbal communication skills as well as a strong analytical background are essential.
  • Possess expert knowledge of the Family Educational Rights and Privacy Act (FERPA) and relevant state statutes and regulations. Ability to work in fast-paced, ambiguous, team-oriented environment.
  • Commitment to diversity, equity, and belonging in all dimensions.

About The Institution

About Ivy Tech Community College:
Ivy Tech was founded in 1963 as Indiana Vocational Technical College. Back then, the College focused primarily on technical and vocational education. In the more than 50 years since, Ivy Tech has gone through enormous changes. Today, the College is Indiana’s only full-fledged community college, offering programs in the following schools (and offering more than 100 transfer programs with in-state and out-of-state schools):

  • School of Business, Logistics, & Supply Chain
  • School of Public Affairs & Social Services
  • School of Information Technology
  • School of Arts, Sciences & Education
  • School of Health Sciences
  • School of Nursing
  • School of Advanced Manufacturing, Engineering & Applied Science

The College offers hands-on experience with some of the state’s most advanced technologies and training facilities, plus the convenience of more than 1,000 online classes, and the attention that comes with small, average class sizes. Ivy Tech has 19 campuses with 40 locations. The College has grown to become the largest, public postsecondary institution in Indiana and the largest, singly accredited statewide community college system in the country.

Ivy Tech shapes their curriculum to align with the needs of Indiana’s economy. The College’s affordable tuition rates (annual full-time tuition just over $4,300) keep higher education accessible for those communities’ residents, a consideration that results in 91% of our graduates staying in Indiana. All those elements combine to make Ivy Tech a true engine of Indiana’s workforce, training Hoosiers for the careers that will grow our future economy.

Ivy Tech Community College of Indiana is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools (312-263-0456). For additional information, visit

About The Community

About Indianapolis, Indiana, and beyond:
Indianapolis, the largest city in Indiana is a thriving city with burgeoning healthcare and technology sectors. It also serves as the state capital.  The city is home to three Fortune 500 companies, two major league sports clubs, four university campuses and numerous museums, including the world’s largest children’s museum and the Indianapolis Museum of Art.  Indianapolis boats more than 200 public parks covering over 11,000 acres of green space.  Eagle Creek Park is the largest of these parks and ranks among the largest municipal parks in the country covering 4,766 acres. 

The city boasts several neighborhoods including Center Township, Broad Ripple, Irvington, University Heights.  The North Meridian Street Historic District is home to various festivals and cultural events including the “Month of May”, a series of celebrations leading up to the Indianapolis 500 auto race. 

Application Process

All correspondence relating to the position of Vice President for Student Records and College Registrar at Ivy Tech should be directed in confidence to the College’s executive recruitment consultant: 

Adam W. Barrett, Associate Vice President
Scott Healy & Associates

The full and complete application should contain the following information: 

  1. A cover letter outlining your experience and interest in this position (not to exceed 2 pages);
  2. A complete CV outlining your career in higher education, and if relevant, in professional roles (not to exceed 4 pages); and
  3. The names of five professional references including their relationship to you, their position, email, and direct phone numbers. References will not be contacted without written permission.

Applications submitted by March 17, 2023 will receive priority consideration. This search will remain open until the position is filled.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the U.S. Department of Education Office of Civil Rights.