Registrar

Posted:
October 19, 2022
Priority Deadline to Apply:
December 16, 2022
Institution:
Westminster College

Position Description

Westminster College, in partnership with the national search firm, Scott Healy & Associates, invites applications and nominations for the position of Registrar. Westminster College seeks an experienced professional to serve in this important role, which reports to the Associate Vice President of Academic Affairs and Associate Dean of Faculty. The Registrar provides executive leadership for all functions and services of the Registrar’s Office by strategically aligning them with the student-centered vision and mission of the College. The Registrar is responsible for planning, managing, supervising, reporting, and advising on all activities related to academic records, conferral of degrees, course registration, course and classroom scheduling, student information systems, academic catalogs, and related areas. The person in this position provides leadership within the Office of the Registrar to achieve institutional enrollment goals and to ensure a positive student experience through process improvement, data-driven analysis and decisions, and removal of artificial barriers to success.

Responsibilities:

  • Coordinates and supervises all aspects of the College’s Registrar’s Office including the student information system, registration, grading, degree and enrollment verification, academic records management, transcripts, compliance, graduation auditing, and awarding of degrees.
  • Oversees the management of policies, processes, and operations of the Registrar’s Office and provides leadership, innovation, vision, and accountability for the management of all records, registration policies, and services that support student success.
  • Provides oversight for integrity and accuracy of student academic record-keeping and transcript production and integrity in compliance with the College’s academic policies and standards.
  • Oversees the conformity of educational record use, dissemination, and privacy of student information to College policies and legal requirements, including the Family Rights and Privacy Act (FERPA) and other applicable laws and regulations as well as those of other regulatory agencies.
  • Manages efficient use of classrooms.
  • Maintains up-to-date course schedules, catalogs, final examination schedules.
  • Oversees the implementation and effective use of systems for student information, degree audit, and other systems.
  • Provides leadership as the key liaison to IT for issues pertaining to all services provided by the Registrar’s Office including the development and maintenance of computerized records and registration systems.
  • Provides strategic input and develops recommendations for the implementation of related technology applications in support of enhanced services for students, faculty, and staff.
  • Monitors and verifies student enrollment data essential for official internal and external reporting related to academic and student records including the National Student Clearinghouse, auditors, and accreditors, as needed.
  • Works cooperatively with the Director of Financial Aid to ensure accurate student enrollment reporting to government agencies.
  • Supervises the evaluation and recording of transfer credit for the College, including credit for Advanced Placement and International Baccalaureate examinations, credit from study abroad programs, and pre-and post- matriculation credit from domestic institutions, ensuring that credit is transferred in accordance with College’s policies, external regulations, and best professional practices.
  • Supervises the creation and maintenance of any tool and database used for transfer credit evaluation, such as Transfer Evaluation System (TES).
  • Coordinate efforts with other offices to improve services for students, prospective students, and faculty through the Office of the Registrar.
  • Supervises the maintenance of the degree audit system and provides oversight for the monitoring of students' progress toward degree completion.
  • Promotes and maintains effective relationships with faculty, staff, and academic partners across campus and other institutions, collaborating on issues relating to curriculum, university policies, and other areas of Registrar responsibilities.
  • Oversees training, development, and maintenance of procedure manuals, regulations, and systems within the Registrar's office for the university community.
  • Supervises, trains, manages, evaluates, and develops staff within the office.
  • Serves on administrative committees as assigned.
  • Performs other duties as assigned.

Qualifications

Qualifications:

  • A bachelor's degree is required; master’s degree preferred.
  • Previous experience as a College Registrar or in a Registrar’s Office is preferred.

Required Skills:

  • Excellent oral, written, and interpersonal communication skills.
  • Ability to communicate effectively with a wide constituency, whether in person, over the phone, or electronically.
  • Sincere dedication to exceptional customer service.
  • Ability to produce high quality, accurate work in a fast-paced environment.
  • Ability to multitask and provide attention to detail.
  • Advanced data retrieval and reporting.
  • Complex statistical analysis and interpretation.
  • Ability to organize and prioritize.
  • Ability to work as a member of an office team in a professional and friendly manner.
  • Experience with and ability to handle sensitive and/or confidential information.
  • Proficiency in Microsoft Word, including ability to edit and format large documents.
  • Proficiency in Microsoft Excel.
  • Ability to maintain electronic calendar in Microsoft Outlook.
  • Knowledge of other Windows-based software and willingness to learn operations in Jenzabar and other internal management platforms.
  • Supervision and delegation.
  • Ability to work occasional weekends and evenings.

About The Institution

About Westminster College:
Founded in 1851, Westminster College is a private liberal arts college in central Missouri educating and inspiring young leaders to change the world. With a distinctive liberal arts program and countless opportunities to learn, grow, and engage, Westminster College students are well prepared to step out into the world and make their mark. The College offers Bachelor of Arts degrees in 34 majors, 40 minors, 17 certifications, 3 online programs, 3 specialty programs, and 4 dual-degree programs.

The Mission of Westminster College:
The mission of Westminster College is to educate and inspire all its students through a distinctive liberal arts curriculum and a dynamic developmental experience; to challenge them to be critically aware, life-long learners and leaders of character, committed to the values of integrity, fairness, respect and responsibility; and to prepare them for lives of success, significance and service.

About The Community

About Fulton, MO:
Fulton lies 25 miles north of Jefferson City, Missouri’s capital, and 25 miles east of Columbia, a city of 115,000 and home to the University of Missouri and a booming entrepreneurial economy. Westminster’s ideal proximity between Jefferson City and Columbia also means that our students enjoy countless experiential learning and job opportunities.

Mid-Missouri is marked with rolling, wooded hills and plentiful streams and rivers. Outdoor activities abound – from camping, hiking, fishing, floating, wine-tasting, golf, festivals, and more.

Application Process

All correspondence relating to the position of Registrar at Westminster College should be directed in confidence to the College’s executive search consultant:

Erin House, Assistant Vice President
Scott Healy & Associates
erin@scotthealy.com

A complete application should include the following:

  1. Cover Letter outlining your interest and qualifications for the position;
  2. Updated CV;
  3. Three (3) professional references with contact information, title, institutional affiliation, email address and direct phone numbers. (No references will be contacted without written permission from the candidate.)

Applications received by December 16, 2022 will receive priority consideration. The search will remain open until the position is filled.

Westminster College encourages and gives full consideration to all applicants for admission, financial aid, and employment. The College does not discriminate in access to, treatment of, or employment in, its programs and activities on the basis of race, color, age, religion, sex, gender, sexual orientation, gender identity or expression, national or ethnic origin, citizenship, veteran status, marital status, disability, or genetic information.  

To contact the Office of Human Resources, 2nd floor of Washington West, call 573-592-5226, or email hr@WCMO.edu.