Executive Director of Undergraduate Admission

April 28, 2022
Priority Deadline to Apply:
August 31, 2022
Saint Xavier University

Position Description

Saint Xavier University (SXU), in partnership with the search firm Scott Healy & Associates, invites applications and nominations for the position of Executive Director of Undergraduate Admission. The Executive Director is a key admissions and enrollment management professional who reports directly to the Associate Vice President for Strategic Enrollment Management and Student Success.  The Executive Director supports the vision, strategy, leadership, and management oversight for Saint Xavier University’s recruitment and enrollment of new undergraduate students, including freshmen, transfers, and adult undergraduate students.  They will be responsible for managing the day-to-day operations in the undergraduate admission office and support the strategic enrollment management plan as outlined by the AVP for Strategic Enrollment Management and Student Success.  The Executive Director provides collaborative, mission-centered leadership for enrollment management professionals dedicated to students from their admission to the University through to their graduation.

The Position:
The Executive Director is responsible for assisting in the development, implementation, coordination, and evaluation of the institution’s strategic enrollment initiatives and outcomes. The Executive Director will also work closely with the offices of Financial Aid, Student Life, Academic Affairs and others to ensure student matriculation and support.  Essential duties and responsibilities are as follows:

  • Develop, implement, manage, and assess recruitment plans and efforts to increase undergraduate student enrollment and achieve the University's headcount and net revenue goals.
  • Collaborate closely with deans, faculty, marketing, financial aid and other units to develop comprehensive enrollment plans and implement and assess recruitment strategies to meet/exceed the objectives of the plan.
  • Build comprehensive program-specific recruitment plans that complement and support University marketing plans.
  • Work collaboratively with enrollment and financial aid leveraging consultants to develop and implement recruitment and aid strategies.
  • Lead the managers of the unit's operations and contribute to the development of processes, policies, and procedures related to recruitment and enrollment, such as data management, application processing, use of recruitment databases (Technolutions Slate and Ellucian Colleague) etc. Implements operational objectives in-line with organization goals and objectives.
  • Select, hire, and manage admission staff and develop benchmarks and productivity indicators to assess performance.
  • Routinely analyze and report ROI for strategies/initiatives and recruitment funnel key performance indicators; measure and monitor conversion rates, application rates, yield, etc.
  • Assist in managing undergraduate admission recruitment communications using Technolutions Slate.
  • Manage web content related to recruitment and enrollment.
  • Serve as a Designated School Official (PDSO) for the Student and Exchange Visitor Program (SEVP) and manage compliance for the admission and enrollment of undergraduate international students.
  • Perform other projects as assigned by the Associate Vice President of Strategic Enrollment Management and Student Success.


  • Master's degree required.
  • A minimum of five to eight years' admissions leadership experience leading undergraduate recruitment efforts are required.
  • Experience at a private college or university is preferred.
  • A track record of growing undergraduate headcount and revenue in a competitive environment is essential.
  • Experience as a designated school official (DSO) and previous work with international students is beneficial.
  • An entrepreneurial spirit is necessary, and management experience required.
  • Superior writing skills and experience creating effective marketing communications are essential.
  • Strong analytic and reporting ability, creativity and organizational skills required.
  • Strong computer skills using relational databases (Technolutions Slate) and MS Office are necessary.
  • Ability to manage and organize multiple projects simultaneously is absolutely necessary.
  • Excellent interpersonal communication skills and ability to work effectively on cross-functional committees and project teams needed.
  • Ability to adapt and prioritize in a fast-paced environment.
  • Willingness to go the extra mile to bring projects to completion, meet deadlines, etc.
  • An appreciation and commitment to the University’s Mercy mission is required.

We inspire success by working together to provide meaningful, personalized service in a spirit of excellence. SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.

About The Institution

About Saint Xavier University:
Saint Xavier University was founded in Chicago by the Sisters of Mercy in 1846, holding the distinctions of being Chicago's first Catholic university as well as the first Mercy institution of higher learning in the world. Initially serving as a higher education institution for women and the poor, today the four-year, private Catholic institution serves a diverse population of persons who seek a Mercy education that prepares them to become successful, productive and compassionate members of society.

The mission of Saint Xavier University, a Catholic institution inspired by the heritage of the Sisters of Mercy, is to educate persons to search for truth, to think critically, to communicate effectively, and to serve wisely and compassionately in support of human dignity and the common good.

Saint Xavier University is pleased to offer a wide variety of high-quality academic programs to a diverse and talented student body. SXU offers 61 undergraduate and 25 graduate degree programs through their College of Arts & Sciences, the Graham School of Management, and the School of Nursing and Health Sciences. The University strives to provide its learning community with a solid foundation in liberal arts and professional education, establishing well-rounded members of society.

SXU's Commitment to Diversity, Equity, and Inclusion:
Grounded in Catholic identity, mission, and heritage, Saint Xavier University is committed to serving a diverse learning community in conjunction with our core values. The University belongs to all in its community, regardless of race, color, ethnicity, creed, religion, gender, gender identity, abilities, age, sexual orientations, nationality, or immigration status. Faculty, staff, and students are engaged in creating a climate of purposeful inclusion by cultivating equity and providing opportunities for meaningful connections and service among diverse people, ideas, and perspectives, in search of truth and the common good.

The Sisters of Mercy, immigrants themselves, founded the school in 1846 to educate young women, and today's student body reflects the University's growing commitment to a tradition of diversity and multiculturalism. In 2014, the University became a federally-designated Hispanic-Serving Institution (HSI). Diversity, equity, and inclusion are at the heart of Saint Xavier's heritage and enrich and strengthen our academic programs and learning environment, which prepare students to work as responsible global citizens and live by Mercy values.

About The Community

The College Community and Chicago, Illinois:
Saint Xavier University is located in Chicago, Illinois, where there is a little something for everyone. You can attend one of Chicago’s many sporting events, stroll down The Magnificent Mile, explore the stunning lakefront, or visit Chicago’s most iconic attraction, The Bean. Chicago's food scene is known for everything from hot dogs and deep dish to acclaimed fine dining. You can experience Chicago's live music, theatre, and comedy scene, with everything from homegrown jazz to iconic improv. Each season brings something new, from a magical holiday market in the winter to massive music festivals in the summer, architecture events in the fall, and the Chicago River dyeing in the spring.

Chicago has always been a city of neighborhoods. You will find 77 distinct communities that represent a diverse array of cultures, people, and experiences. You can visit an authentic taqueria in Pilsen, sip a cocktail in an Uptown jazz club, or explore the historic Pullman community. No matter where you go, there’s something new to see and do around every corner in this vibrant city.

Application Process

Saint Xavier University has retained Scott Healy & Associates to oversee and manage the entire search process. All applications must be sent to: 

Adam W. Barrett, Associate Vice President
Scott Healy & Associates

Applicants must apply electronically by a word document and include: 

  1. Cover letter outlining experiences and success in the areas indicated in The Position;
  2. A complete and up-to-date Resume; and
  3. Names of three (3) professional References with title, institutional affiliation, email address and direct phone numbers. (No references will be contacted without written permission from the candidate.) 

Applications submitted by August 31, 2022 will receive priority consideration. 

The University is committed to diversity and encourages applications from individuals with a wide variety of backgrounds and experiences. Saint Xavier University affirms its position as a Catholic institution, inspired by the heritage of the Sisters of Mercy, and asserts its rights to employ persons who subscribe to the mission, vision and core values of the University.

Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law. Hiring decisions will be based on the bona fide occupational qualifications of each applicant.